DARTS : Managing Dataset Permissions

Power BI reports are distributed to a broad audience using an app. If a workspace is in a Premium capacity, the consumers do not need a Pro license.

All App users must have Read or App permission on the underlying dataset. When users are added to App, the dataset permission is automatically added as "App" for the all of the dataset in the same workspace. Users with Read permission will not see the workspace if the workspace contains dataset only. If the dataset is on different workspace, dataset permission needs to be added manually.

The steps below shows how to set up the permission manually.

Find the dataset and click the ellipses next the dataset and choose "Manage Permissions".
Check the list of people or group and make sure the user you are trying to add is not on the list. Click "Add user"
Uncheck the boxes and enter email addresses and click "Grant access".

When you share a dataset by managing permissions, by sharing reports, or by publishing an app, you're granting access access to the entire dataset unless row-level security (RLS) limits their access. Report authors may use capabilities that customize user experiences when viewing or interacting with reports, for example hiding columns, limiting the actions on visuals, and others. These customized user experience do not restrict what data users can access in the dataset. Use row-level security (RLS) in the dataset so that each person's credentials determine which data they can access.
Please go to Row Level Security in Power BI page for more information.
The access should show as "Read".
To remove the permission, click the ellipses and change the permission.

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Question, comment, critique? We are here to help and we strive to make our site a comprehensive, user friendly experience. Contact us at DARTS@maine.edu.

Source from Microsoft

Build permission for shared datasets

DARTS : Managing Dataset Permissions

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