The following descriptions can help report authors communicate sharing guidance with various report audiences.
The guidance here is provided as a starting point and should be used at the discretion of the report author. While report authors should consult the UMS Data Classification APL while compiling data for their reports, data classification levels do not necessarily prescribe the acceptable sharing guidance for completed reports. Report authors seeking additional guidance on report sharing should check with their supervisors and/or stewards of the data used as needed to decide on appropriate sharing.
See also UMS Data Classifications for more information on individual data elements.
Sharing Level | Report Sharing Guidance |
| Reports labeled “Do Not Share” contain sensitive information and are typically created for targeted needs and specific audiences. Recipients of “Do Not Share” reports should never distribute those reports to additional recipients without checking with the original report author. |
| Reports may be shared in a limited manner to protect business-sensitive information or findings. Limited report sharing may be internal to a department, school/college, institution, or the UMS as a whole. Sharing guidelines are determined by a need-to-know correspondence between the data and the report recipients (department, school/college, institution, etc.). |
| Reports that are published on university websites are typically understood to be shareable as public reports. Additionally, reports that do not include identifiable data or business-sensitive findings may be shared by authors as available for public consumption. |
Attachments:
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PublicDataSharingIcon.png (image/png)
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